The Course Selection page

The Search Results page

Upon entering Online Course Selection you will be at the Course Selection page.  There are a series of links on the left side for navigating within the application and to other sites.  You can log out of OCS at any time and whatever work you have done on your schedule will be saved.  OCS will automatically time out after a period of inactivity.  For security reasons, always log out of OCS when you are finished and close your browser window.
Instructions about what to do on each page are available by using the Help button.

The Course Selection page allows you to search for courses being offered for the selected term using the following criteria:

• Course Category (e.g., EPH, Graduate School, LAW, SOM etc.)
• Course Subject
• Course Title
• Course Instructor(s)
• Course Meeting Day(s) and Time(s)

Enter your search criteria and “Submit Search Request”. A list of courses matching these criteria will be displayed on the Search Results page.  You can add courses from this page or use the “Return to Course Search” button to make other selections.
The “Clear” button will remove all prior search criteria. Note: If you do not “Clear” after a search, the new search will take the criteria from your previous search in addition to your new criteria. This may result in no courses being listed. If a search results in no courses being listed, or if too many courses are retrieved, click on the Help button for hints on how to do a more effective search.

Search Results Page and Adding a Course

The Search Results Page shows you all of the courses that matched your set of search criteria. Note that Graduate School course subjects and numbers are red and Yale College courses are blue.
Highlight a course title to display information about that course in the bottom half of the window.
Select the “Add” box preceding a course or the “Add” box above the course description to add that course to your Schedule Worksheet.
The “Return to Course Search” button at the bottom of the window will initiate a new Course Search or use the “Go to Schedule Worksheet” button to see the courses you have selected.

The Schedule Worksheet

The Schedule Worksheet contains a list of courses that you selected from the Search Results page. Use the Schedule Worksheet to develop your tentative schedule.
Since your adviser will require an advising session with you, you will receive a message indicating, “Initial Advising Session Required”. It is then your responsibility to meet with your adviser before you begin the course selection process for the term. You may then proceed to select your courses for the term without direct consultation with your adviser.

There is other information available on the Schedule Worksheet:
The “Entering Year” indicates your first year in the Graduate School.
The “Adviser” field indicates the name of your adviser for course registration. 

The “Status Date” column provides the date and time of the last action taken either by the adviser or the student.
The “Course Selection Status” column indicates your status in the process of selecting courses and having them approved. Your adviser has an online system that allows him or her to view your schedule for approval once it’s submitted.  The statuses are:

Working with the Schedule Worksheet
The Schedule Worksheet is intended to allow you to make changes and work with your schedule until you are ready to submit it to your adviser for approval.
The “Grade Mode” column allows you to select the grading mode for a course. Select “Regular” for regular EPH letter grades; select “Audit” for enrollment as an auditor. Note: EPH students are not allowed to “Audit” courses at EPH.  Only courses taken at other Yale schools can be “audited”.
Use the “Return to Course Search” button to add more courses to the Schedule Worksheet.
Use the “Quick Add Course” button to add a course to the Schedule Worksheet without returning to the Search page.
The “Select” check box on the left allows you to keep a course in your schedule, or to de-select it without removing it entirely from your worksheet.  To remove a course from your worksheet, click on the garbage can icon to the right.
Select the “Clear Worksheet” button on the bottom of the page to clear all courses from the worksheet.
At the top of the page, there are a series of tabs. Use the Weekly View tab to view all selected courses on a weekly schedule grid in calendar format.
Use the Daily View tab to view all selected courses on a daily schedule grid.
Use the Unofficial Transcript tab to view your courses, grades, adviser(s) and Teaching Fellow Program Participation.

To Finalize your Schedule

Finalizing your schedule automatically submits it to your adviser for approval.  Note: you will not be formally registered in your courses until your schedule has been approved by your adviser and the Registrar.

 
Tentative Schedule and Confirmation Dialog Box

To finalize your schedule, make sure that all courses to wish to take are marked as selected. Select a course by using the box in the Select Column to the left, if not already checked. (If you are unable to select a course it means that you have already submitted your schedule to your adviser.  Email your adviser and ask that he/she send your schedule back to you for further revisions.)
Use the "Continue" button. Scroll and view your tentative schedule and check for any warning messages. If you are selecting courses in Yale College or some of the Professional Schools, you will have warning messages about approvals required.
If you are satisfied with your schedule, then check the box in the "Confirmation Dialog" box at the bottom of the window to acknowledge you are finalizing your schedule. Enter your NetID password and hit Continue. 
This will display your final schedule.